Terms & Conditions

Effective Date: 6th February 2025

Welcome to Photography By Rachel. By booking a photography session or using our website, you agree to the following Terms & Conditions. Please read them carefully.

1. Booking & Payment

1.1 Session Booking

  • A booking is only confirmed once a non-refundable deposit of £100.00 has been received.

  • The remaining balance is due 14 days after you receive the images.

1.2 Rescheduling & Cancellations

  • If you need to reschedule, please provide at least 7 days notice. Your deposit can be transferred to a new date, subject to availability.

  • Cancellations: Deposits are non-refundable, except in cases of extreme circumstances at our discretion.

  • In case of bad weather or illness, sessions can be rescheduled at no extra cost.

2. Photography Session

2.1 Client Responsibilities

  • Please arrive on time for your session. Late arrivals may result in a shorter session or rescheduling at our discretion.

  • It is the client’s responsibility to ensure all family members are prepared for the session (e.g., outfits, personal belongings).

2.2 Photographer’s Rights

  • We reserve the right to cancel a session if circumstances make it unsafe, unworkable, or if there is a breach of these T&Cs.

  • If we need to cancel due to an emergency, a full refund or rescheduled session will be offered.

3. Image Delivery & Usage

3.1 Image Processing & Delivery

  • Edited images will be delivered up to 3 weeks via an online gallery.

  • RAW (unedited) images are not provided.

3.2 Client’s Personal Use

  • Clients receive a personal license to print and share their images for personal use only.

  • Images may not be edited, filtered, or altered by the client in any way.

3.3 Photographer’s Rights & Copyright

  • The photographer retains full copyright of all images.

  • We may use images for portfolio, website, and marketing purposes unless you opt out in writing before the session.

  • If you do not want your images to be used publicly, please inform us at the time of booking.

4. Third-Party Printing & Products

  • We are not responsible for print quality or colour inconsistencies from third-party printing services.

  • If you order prints/products through us, we will ensure the highest professional quality.

5. Liability & Indemnity

  • We take every care to provide a professional and safe service, but we are not liable for:

    • Any injury, damage, or loss incurred during a session.

    • Unforeseen circumstances (e.g., weather, venue issues) affecting the shoot.

  • In the rare event of technical failure (e.g., corrupted memory card), our liability is limited to a full refund or rescheduled session.

6. Privacy & Data Protection

  • Your personal data (e.g., name, contact details) is stored securely and only used for booking, communication, and service delivery.

  • We comply with UK GDPR regulations. Please see our Privacy Policy for full details.

7. Complaints & Dispute Resolution

  • If you are unhappy with any aspect of your session or images, please contact us within (7 days) so we can work towards a resolution.

  • Any disputes will be handled in accordance with UK law.

8. Changes to Terms & Conditions

  • We may update these T&Cs from time to time. The latest version will always be available on our website.

9. Contact Information

If you have any questions, please contact us at:

 Email:  photographybyracheluk@gmail.com